How to Kick Ass when Meeting with a Potential Client

It can be not only exciting but also incredibly nerve-wracking when meeting with a potential client for the first time. Here are some handy tips to make sure that you completely kick ass.

Be on time – whether it’s at your office or theirs or a public location – arrive with time to spare and have everything cleared away before they arrive. It says a lot about your character. Being late or in a state of disarray is a big no-no.

Everything from clothes to make-up to popping a mint in before you meet them will help to convey an air of confidence and that you are the right person for the job. So be sure to wear smart, pressed clothes and spend some time on your hair and makeup to achieve a professional, well-presented look that will impress your potential client even before you’ve said one word.

You will be judged in the first few moments on your appearance, professionalism and trustworthiness – so introduce yourself with a firm handshake and an air of confidence and calm.

Put your phone out of sight – they will appreciate that they have your full attention and won’t be distracted by rings, dings, buzzes and notifications. You may even want to switch it off before putting it away.

Keep your introduction and the first few minutes of the conversation light-hearted, without complaining about the traffic or how bad the weather is. Portray positivity during these crucial few moments – no-one likes a whinger.

Preparation is key so research them and their business thoroughly in advance of the meeting and incorporate something you’ve learned about them into the conversation. This will impress the potential client and show that you are serious about wanting to work with them.

Have an agenda so that the meeting stays on track and on point. This will also serve as a useful reminder of things to discuss, as it’s easy to forget crucial information during your first meeting due to possible nerves.

Establish and maintain eye contact throughout the meeting. There may be other things going on around you but it’s important to make them feel like they are the centre of your world throughout the meeting.

Take notes – not only will this help you to focus, but it also shows your intent to take them seriously. Plus, it’s easy to forget something crucial if you don’t write it down then and there. It doesn’t’ look good if you have to ask them a few days later to clarify an important point.

Don’t interrupt – listen, listen, listen. Listening is one of the hardest skills to master and when a client can see that you are truly listening, it gives them faith and confidence. Nod and smile when they are explaining something to you to show that you are listening and taking it all in. And try not to interrupt them or talk over them.

Use phrases and words used by them to ask follow-up questions – this helps to establish a connection and can have a very calming effect.

Manage their expectations and show a willingness to work with them. Don’t oversell as this may lead to stress or disappointment further down the line.

Don’t let the meeting drag on so when you feel like you are approaching a natural conclusion to the meeting, ask if they have any final queries, then explain next steps and your plan of action confidently and concisely.

Last but definitely not least, have belief in yourself and make sure this comes across in a way that establishes trust and your ability to get the job done properly and professionally. Don’t doubt yourself or let your nerves show. Instead, act as if you have already landed the job and that this is merely a meeting to go through the main points of working together.

We hope you find these tools helpful and wish you many successful first meetings that lead to many new clients.

 

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www.fembuiz.com.au

So you have your idea together, you’re trying to figure out what to write but where do you start?  You want to create some killer written content.

I’ll be looking at a blank screen and then my mind follows, it goes blank, other times I can’t stop, content just keeps coming and coming …

I know I’m not the only one this happens to, so to help myself later on and to help you I have put this little strategy together.

Some tips to keep in the back of your mind:

  1. Make it SEO friendly (Search Engine Optimisation).
  2. Know your target audience.
  3. Use terms that are recognisable and relate to the service you provide.
  4. Be genuine and authentic in what you are saying.
  5. Get someone to proof read it before you go to publish.

A quick and simple format to follow: Who, what, when, where, why & how

  1. Who are you and do you have a team or are you flying solo?
  2. What do you and the business stand for? What drives you? What’s your passion? What do you love?
  3. When did the business started.
  4. Why did you started your business, share your story?
  5. Share your future goals, what is your dream goal?
  6. How does this help them?
  7. Call to action, what do you want them to do? Email, signup or other?

Be careful not to make your description too short, put some time into it, it shows that you’re passionate about it and truely care.

Make it too long and people generally won’t read all of it, everyone has busy lives to attend to and remember most people use their phones to read and the small screen can get frustrating, this is why we limit our description space on our members Fembuiz page.

Also copy and paste all your written content into an App such as notes or a word document incase you to want to use it again somewhere later.

 

 

Come join us

 

 

Don’t forget to do a google search for POWER WORDS for your niche.  Collect as many words as you think people will commonly use to hunt your business down and trigger a response turning people from new potential clients to actual clients.

Create yourself a nice document, print this out and place it above your desk so these words remain in your face and you use them.

Here’s a quick list of power words recommended to use; new, free, imagine, because, instant, how to.

Visit this site to read up on some more tips with power words.

Another idea for inspiration for your written content… Start a creative display folder that you can place the print out of your power words, if you see written content in a magazine you like that gives you inspiration, rip it out and place in it the same folder, keep adding information, tips, notes you find or make to your inspiration folder.

 

Still stuck on what to write?

Check out the creative content writers we have listed on the website that will be excited to hear from you and happy to help, you can email them directly for a quote, another tip;  Ask them if they have experience in creating content for your niche and how they charge for “X” amount of words.

Check out the website and start creating a business listing today  >> Click here <<

 

www.fembuiz.com.au

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Can hiring an assistant really be worth it?

Can hiring an assistant really be worth it?

Are you constantly swamped with mundane, menial tasks that stop you focusing on the core aspects of your business?

Do you dread opening your emails each day because you haven’t been able to clear the previous day’s ones or those that came in last week?

Does the thought of creating a newsletter or posting on social media make you feel stressed?

If you have answered yes to any of the above, it may be that you need a virtual assistant or “VA”.

What if they…

  1. Can do the jobs you hate
  2. Do the jobs you aren’t skilled in
  3. Jobs you shouldn’t be doing as the boss
  4. Managed things enough you could have a day off the kids or hubby!

Hiring a VA can dramatically reduce the number of tedious jobs you have taken on board. You can simply hand them over to someone else that you may never even meet. These online angels can help you to focus on what truly matters in your business, by dealing with chores such as:

  •     social media posts
  •     replying to emails,
  •     answering phone calls,
  •     online customer support
  •     writing content
  •     transcribing
  •     placing ads
  •     invoicing
  •     data entry
  •     proofreading
  •     scheduling appointments
  •     arranging your travel
  •     setting reminders in your calendar
  •     creating templates
  •     writing newsletters
  •     replying to customer feedback
  •     booking restaurants and theatre tickets

 

You can hire a VA per hour or per project and there aren’t any costly overheads like buying them a desk or paying annual leave. Delegating many of the above tasks to a VA should actually increase revenue for you, as you can now focus on “boss” jobs.

What Makes a Good VA?

Excellent communication skills, prompt replies and the ability to follow orders to the letter. They should be able to work without asking for much help or feedback.

How Much Does a VA Cost?

That all depends on the tasks you need doing and their location.

VAs in India, the Philippines and Vietnam for example, will charge lower rates than VAs from the UK and Australia. Some rates start as low as $2.80 AUD per hour and can go up to $100 AUD for top-level VAs.

Where to Get a VA

Ask your friends for referrals, post on LinkedIn or advertise on your website if you have one. There are also several fantastic Facebook groups such as Virtual Assistant Savvies and Female Digital Nomads.

You could hire from a freelance marketplace – these companies take a cut of the hourly rate or project rate as they only hire qualified and verified freelancers. So essentially, they have already done the interviewing process for you. Examples are Upwork, PeoplePerHour and Guru.

If you need a VA to work during your work hours, don’t forget to mention that you are based in Australia. Likewise, if you want your VA to work while you sleep, be sure to add that.

How to Assign Tasks to a VA

  • Give clear instructions
  • Set definitive tasks
  • Set maximum hours per task at the beginning to give a guideline of how long it usually takes you to do it.
  • Provide set language and phrases that you require in an email – send as many examples and templates as possible to help them in the initial stages.
  • Ask them to perform a trial set of tasks before letting them deal directly with clients.

Still not sure if you need one? It may be worthwhile assigning a few tasks to a VA just to see if there could be a long-term benefit. You could start off with a simple 10-hour a week assignment to find out how much they can get done and how much extra time that gives you.

You may find that it’s money well spent.

 

#fembuiz

www.fembuiz.com.au